Important Travel Reminders

The time is almost here to leave for the Italy, but before you depart for the airport make sure you have all of your immigration needs taken care of! It is important to keep to keep any immigration related paperwork on your person/in your carry-on luggage and ready for your arrival in the Italy.


Two important reminders for best practices when traveling abroad:

1. In order to board your international flight you will need your passport.  You should have copies of your passport elsewhere.  OGS recommends keeping a color copy of your passport and visa separately in your carry-on luggage.  You should also have access to a digital encrypted copy of your passport and visa online that can be obtained from any computer (for example in NYU File 2.0).  Additionally, you may want to leave a copy of your passport and visa with a parent or guardian, or whomever you trust and would call in an emergency. If your passport/visa is lost or stolen having a copy of such may help expedite getting a replacement. 

2. After you arrive at your study away site, you should register with your local Embassy or Consulate.  U.S. citizens can register with the U.S. Department of State’s Smart Traveler Enrollment Program     which will automatically alert the local U.S. Embassy or Consulate to your presence in country.  Non-U.S. citizens should register with the relevant home country Embassy or Consulate abroad.

Please contact OGS at 212-998-4242 or if you have any immigration issues or concerns.

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Permesso Paperwork Reminder

One you arrive in Italy you will need to obtain a Permesso di Soggiorno. The NYU Florence staff will assist you with the process. For the Permesso application, you will need:

1. The stamped paperwork returned to you from the Italian consulate;
2. 4 2×2 sized passport photos;
3. 3 copies of the bio/signature page of your passport; 
4. 4 copies of your visa.

Please note: If you participated in group processing or submitted copies of above listed paperwork to our office you will only need to take 4 2×2 passport photos. We have already sent copies of your paperwork to Florence. Also note: if you are traveling on an EU passport you do not need to obtain a Permesso di Soggiorno.

Please contact OGS at 212-998-4242 or if you have any issues or concerns.

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Please Complete the Pre-Departure Survey

You should have received an email with access to our Pre-Departure Survey, and are now able to submit feedback regarding your experience.

NYU’s Office of Global Programs strives to provide students with the best possible experiences and services as they prepare to study away, and your input will help us tremendously as we prepare for future semesters. Please take a few minutes (really, it will only take a few minutes!) to the complete the survey before you depart.

Thanks so much for your assistance!

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Reflecting on your Experience Away

You should have now largely completed your study away to-do’s.  As one last recommended to-do, we would like to challenge you to think about how you will document and reflect on your experience away.  

Your 3-4 month journey will go by with the blink of an eye, but you will create memories that last a lifetime.  Consider creating a blog, both for your own benefit and as a way to share the experience with your family and friends.  If you haven’t already, keep in mind joining the team of students blogging for ThisIsNYU throughout the Global Network.  

Here is information on how to sign up.  

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Be GlobeSmart

In order to have a successful semester away, you should be prepared to experience different ways of interacting with the people and culture of your new city.  GlobeSmart is a web based tool that provides quick access to knowledge on how to communicate effectively with people from over sixty countries around the globe, as well as links to research about American stereotypes, cultural and ethical relativism, and tips for maximizing study abroad.

Learn more about creating and understanding your cultural profile here.  You can access GlobeSmart once logged into NYUHome on the left-hand side.


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Packing & Travel Tips From Your Site Rep

We’ve done a decent amount of traveling and have made some classic travel mistakes in our time. Be smarter than us by following these tips!

  • I know we’ve mentioned this before, but tell your bank and credit card companies that you will travel abroad. Make sure they won’t block your accounts when they see international charges, and ask for phone numbers to call from abroad in the event you have any issues. The 1-800 numbers on the back won’t always work from overseas.
  • Do not plan to use your blow dryers and flat irons that you use here in the US. Even with a plug adaptor and converter, the higher voltage can destroy (as in burn to a crisp!) your appliances and could potentially knock out power in entire buildings, which isn’t a great way to make friends abroad. If you’re not willing to forgo the blow dryers and flat irons for a few months, then it’s best to purchase local versions that operate on 220 volts once you get abroad.
  • Bring a small weekend-size bag/backpack/collapsible duffle bag for trips you’ll take during your time abroad. Pack it with everything you’ll need for the first few days of your trip and bring it as a carry-on on the plane, so you’ll be ready in case your baggage is delayed.
  • Don’t forget that you cannot bring more than 3 oz. of any liquid in your carry on for your flight overseas.  Airport security can be very stringent. Make sure you follow all the rules when it comes to flying!
  • If you follow a special diet (vegetarian, kosher, etc.) don’t forget to inform your airline ahead of time. It’s horribly unpleasant to be hungry and thirsty while you’re on a plane and they control when you get meals, so bring some snacks (stay away from fruit, especially if you have a layover in a European airport, as some countries don’t want you to bring perishable food into their airports). And make sure you have your own water on the flight (though, remember, you can’t take any through security).
  • Make several photocopies of your passport ID page and credit/debit cards to leave with a family member or someone you trust. That way, if these items are lost or stolen, they’re much easier to replace.
  • Set up a plan of communicating with your family members while abroad—we recommend calling or e-mailing them only once or twice a week while abroad. Your parents will ALWAYS want to talk to you more often than that, but remember that part of studying in another country is putting some distance between you and your old life. You’ll be better for it!
  • Buy a journal.  Study Abroad is a profoundly personal experience and Facebook updates alone won’t capture the spirit of what you are doing.  Keep a journal that is meant to be just for you.
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Arrival Cheat Sheet

Don’t leave for Florence without your Florence Arrival Cheat Sheet! It contains helpful information about navigating the airport, getting to the NYU Florence campus, and NYU Florence contact information. Please provide a copy of this document to your parents and pack a copy in your carry on luggage.

You can also find the arrival cheat sheet here (click link).

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